How to Craft a Year-End Letter to Remind Your Patients About Their Benefits
As the year winds down, we find ourselves reflecting on the past months and looking forward to the holiday season. However, before the festivities begin, it’s crucial for our valued patients to be reminded about the significance of maximizing their dental and health benefits before the year’s end. This letter serves as a personalized guide to help you understand and utilize the benefits you’ve invested in for your well-being.
Use this email template below:
Dear [Patient’s Name],
As the year draws to a close, we extend warm wishes for your continued well-being. We want to take a moment to remind you about the importance of making the most of your dental and health benefits before they expire at the end of the year.
Many dental insurance plans operate on a “use it or lose it” basis, meaning any unused benefits don’t roll over to the new year. As your dedicated healthcare providers, we are committed to ensuring you receive the care you need and fully utilize the benefits you’ve invested in.
Here are some key points to consider:
Personalized Communication: In the coming weeks, you can expect to receive personalized reminders tailored to your unique needs and benefits. These reminders will emphasize specific services like routine cleanings or any pending treatments you may have.
Social Media Engagement: Stay connected with us on social media for regular and engaging reminders about year-end benefits. Visual posts are designed to capture your attention effectively, keeping you informed and proactive about your health.
Appointment Reminders: Anticipate timely reminders for upcoming appointments, along with encouragement to schedule any necessary end-of-year visits. Your oral health is our priority, and we’re here to ensure you receive the care you deserve.
Educational Content: We believe in empowering our patients with knowledge. Look out for informative content on common dental issues and how timely intervention can prevent more significant problems. Your benefits play a crucial role in this preventive approach to your oral health.
Flexible Scheduling: Recognizing the busyness of these months, we’re offering extended hours and additional appointment slots to accommodate more patients. This flexibility aims to make scheduling convenient for you during the year-end rush.
Follow-up Calls: If it has been a while since your last visit, expect a personal follow-up call from our caring team. Your overall well-being is our priority, and we want to ensure you are on track with your dental care.
In-Office Displays: During your next visit, you’ll notice reminders throughout our office to check your benefit status. We want to keep you informed and proactive about your year-end benefits.
Collaboration with Insurance Companies: We’re working closely with insurance providers to reach out directly to patients with unused benefits. This collaboration aims to make the most of your coverage and ensure you receive the care you deserve.
Don’t let your benefits go to waste as the year wraps up. We’re here to support you in making the most of your dental and health benefits. Schedule your end-of-year appointments today to ensure a healthy start to the new year.
Wishing you a happy and healthy holiday season!
[Your Practice Name]